Cancellation and Refund Policies
Race Timing Unlimited manages the following races.
Resolution Run 5km
Sweethearts 4ever 4 Mile
Dahlgren Trail Half Marathon
Dahlgren Heritage Rail Trail 50km
Blue & Gray Half Marathon and 5km
The following refund and cancellation polices pertain to these races only. We also collect entry fees for other race managers. For their polices, you need to check with their entry forms and web sites.
Refunds: There are NO refunds of entries fees, add-ons, etc.
Transfers/ Person to Person: There are NO transfers of entry fees or add-ons from one person to another.
Transfers between races: If you are unable to participate in an event you have registered for, you may request a voucher that can be used for payment on the Race Timing Unlimited website, and is good for 12 months, on the following schedule:
• 30 days or greater before the event: 100% of the net entry fee/ add-ons paid (less on-line transaction surcharges) will be credited to you via a voucher.
• 15- 29 days before the event: 50% of the net entry fee/ add-ons paid (less on-line transaction surcharges) will be credited to you via a voucher.
• 0- 14 days before the event: NO voucher credit will be issued inside of 14 days from race day. PLEASE do not ask me to deviate from this posted policy, regardless of circumstance. Please understand that planning and payment for your participation starts as much as 1 year out from race day; with items such as shirts, medals, etc purchased on your behalf 2-4 months in advance. Please also note that failure to collect event shirts prior to or on race day may result in your shirt being given to volunteers, permitting bodies, etc or resold and there is no guarantee of shirts left over after race day.
NOTICE METHOD: If you would like to exercise this transfer option please EMAIL me (firstname.lastname@example.org) with the race name and distance you are registered for. I will reply via email with a transfer voucher that you MUST keep as your proof of transferability. When you are ready to use your voucher, register for the upcoming event on-line at Race Timing Unlimited and at checkout, input the voucher number for credit. There is no cash value for a voucher or partial use of a voucher.
Switching distances at the same race: You may switch distances within the same race at any time up until race morning. There is no administrative “switching” fee. If you are dropping down in distance, no refund of entry fee paid will be issued. If you are switching up, you’ll just need to pay the difference in entry fee.
Cancellation of the event: Race Timing Unlimited takes your safety very seriously. It is our utmost goal to provide you with an awesome race! However, in the case of extreme weather as determined by permitting bodies, issues of National Security, or extreme measures out of the control of Race Timing Unlimited we reserve the right to cancel an event for your safety, without refunds or rain dates. Your registration into a race accepts this risk, understanding that Race Timing Unlimited has already incurred all costs and work in association with putting on the race. Race Timing Unlimited reserves the right to issue vouchers via email to registered runners of cancelled events.
Cancellation information and instructions will be posted at http://www.racetimingunlimited.org.